Free delivery note generator
A packing slip for the box: what is inside, how many of each, and no prices anywhere.
A delivery note travels inside the box. It lists what is in there and how many of each, so that whoever opens it can check the shipment against what was ordered — and it deliberately carries no prices at all. That is the whole point of it being a separate document from the invoice: the invoice goes to the person who pays, and the box gets opened by a warehouse, a receptionist, or somebody’s assistant. None of them need to see what the client is being charged.
Delivery note or packing slip
In practice they are the same document and the two words are used interchangeably. Where anyone draws a line, a packing slip describes the contents of one carton and a delivery note covers the whole consignment. This makes either — one line per item, with how many. If you are sending three boxes and want a slip in each, make three, and number them so nobody wonders whether a fourth is missing.
Why there are no prices on it, at all
There is no rate column, no tax, no total and no currency on this document. Not hidden values — no values. That is a deliberate difference from every other tool here, and it matters because the alternative is worse: a packing slip printing $0.00 beside every line reads as though the contents were free, and that is exactly the misunderstanding that gets a client asking why they were invoiced for something the paperwork says cost nothing.
If you do want values on the list — because it is crossing a border, or because the recipient is also the payer — you want a commercial invoice or an ordinary invoice instead.
The signature line is the point
A signed delivery note is proof the goods arrived, and it is the document that settles an argument months later about a parcel somebody says never turned up. The line here says Received rather than Accepted, because signing for a box is acknowledging that it arrived — not agreeing to a price, which is what the acceptance block on a quote is for.
The footnote asks the recipient to check the contents and say something within seven days. That is not legal boilerplate, it is practical: damage found on arrival is a conversation with the courier, and damage found five weeks later is a conversation about who is lying.
The order number, the carrier and the tracking
Against order is what makes the note checkable. Without it, the person unpacking has a list of things and no way to know whether it is the right list — with it, they can match your note against their own purchase order line by line, which is the entire reason to send a delivery note rather than nothing.
Carrier and tracking print in the detail column so the recipient can chase the parcel themselves rather than emailing you to ask where it is. The tracking number is printed exactly as typed, so it is worth a second look before you send it — a wrong tracking number is more annoying than none.
Questions people ask
- What is the difference between a delivery note and an invoice?
- A delivery note travels in the box and lists what is inside. An invoice goes to whoever pays and lists what it costs. They are usually sent to different people, which is exactly why the prices are missing here: the box gets opened by a warehouse, a receptionist or somebody's assistant, and none of them need to see what the client is being charged.
- Is a delivery note the same as a packing slip?
- In practice yes, and the two phrases are used interchangeably. If anyone draws a distinction it is that a packing slip describes one carton and a delivery note covers the whole consignment. This makes either — put one line per item and say how many.
- Why are there no prices on it?
- Because it is not a priced document. There is no rate column, no tax, no total and no currency — not hidden values, no values at all. A packing slip showing $0.00 beside every line reads as though the contents were free, which is worse than showing nothing.
- What should a delivery note show?
- Who sent it, who it is going to, the date it was dispatched, the order it fulfils, a line per item with the quantity, and somewhere to sign on receipt. All of that has a field here, plus the carrier and tracking number so the recipient can chase it themselves.
- Do I need the signature line?
- It is worth having. A signed delivery note is proof the goods arrived, which is the thing that settles an argument about a missing parcel months later. If your courier collects the signature instead, the line does no harm — the recipient simply files it unsigned.
- Can I use it for an international shipment?
- For what is in the box, yes. But customs will want a commercial invoice as well, with the declared value, the country of origin and a tariff code — a delivery note has none of those on purpose. There is a commercial invoice generator here for that.
- Do I have to make an account?
- No. Nothing here asks you to sign up, and the tool works fully signed out.
- Does my customer list get uploaded anywhere?
- No. The delivery note is built inside your browser on your own device, and the PDF is created there too. Nothing you type is uploaded to us, because there is nothing on our side to receive it.