Free pro forma invoice generator

Questions people ask

What is a pro forma invoice?

A document that looks like an invoice and is sent before the work or the shipment, so the buyer can prepay, raise a purchase order, or clear customs. It is not a tax invoice and does not go in your sales ledger. The final invoice follows once you have actually supplied.

How is it different from a quote?

A quote offers a price and invites a decision. A pro forma assumes the decision is made and tells the buyer what to pay and how — which is why this one keeps the pay button and the bank details, and the quote generator deliberately does not.

Will this stop it being mistaken for a real invoice?

That is what the wording under the total is for: 'Pro forma invoice — not a tax invoice. A final invoice follows on supply.' It is the one sentence that keeps a client's bookkeeper from entering it twice.

Can I use it for customs?

Customs authorities commonly ask for a pro forma for shipments that have not been invoiced yet. What they require on it varies by country and by what you are shipping, so check your destination's rules — this is not customs advice.

Can I ask for a deposit?

Yes. Set a percentage and the deposit prints as a real amount under the total, which is the usual reason to send a pro forma at all.

Do I have to make an account?

No. Nothing here asks you to sign up, and the tool works fully signed out.

Is my client's information sent anywhere?

No. The document is built inside your browser on your own device, and the PDF is created there too. Nothing you type is uploaded to us, because there is nothing on our side to receive it.