Free purchase order generator

Questions people ask

What is a purchase order for?

It is the buyer's written instruction to a supplier: these items, these prices, delivered by this date. It matters because it is what the supplier's invoice gets checked against. A disputed invoice with a PO number on it is a five-minute conversation; the same dispute without one is your word against theirs.

This is the only tool here where I am the one paying — does that work?

Yes, and the labels change accordingly. The other party is your Supplier rather than a client, the date is Deliver by rather than Due, and there is deliberately no pay button or bank details — those belong on the invoice the supplier sends you back.

Can the supplier confirm the order?

Yes. There is an acceptance block at the bottom — signature, printed name and date — so the supplier can sign and return it. That confirmation is most of why you would send a purchase order instead of an email.

How should I number purchase orders?

Sequentially, with no gaps, starting from something like PO-0001. This tool allocates the next number by looking at what you have already issued rather than by adding one to whatever is on screen, so two browser tabs cannot both produce PO-0008.

Do I have to make an account?

No. Nothing here asks you to sign up, and the tool works fully signed out.

Is my supplier's information sent anywhere?

No. The purchase order is built inside your browser on your own device, and the PDF is created there too. Nothing you type is uploaded to us, because there is nothing on our side to receive it.

Does it handle sales tax, GST, VAT or HST?

Yes, though on a purchase order the tax is usually indicative — the supplier's invoice is the document that charges it. Name the tax whatever your country calls it and set the rate; it is applied to the subtotal and shown as its own line.